Events Coordinator - Paris, France - L'Organisation mondiale de la santé animale (OIE)

L'Organisation mondiale de la santé animale (OIE)

Entreprise vérifiée

Paris, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

Positioning and reporting

Under the authority of the Deputy Director General (Regional Activities and Institutional Affairs), and the supervision of the Head of the Events Coordination Unit (ECU), in close cooperation with other staff of the Events Coordination Unit.

Job purpose

The Events Coordinator ensures the organization of different type of WOAH events (General Session, Global Conference, symposiums, meetings,) when assigned, by delivering all necessary steps on time and in right level of quality.

The events can be onsite or online, in Paris, France or abroad.
Main missions
This position is part of the Events Coordination Unit, to plan and deliver WOAH events.

This mainly go through the two following phases:
-
1

Preparation phase:
Manage call for tender procedures
Build briefingsBrief internal & external stakeholders
Plan tasks & communicationsBuild tools & solutions (registrations, booking, networking,)
Build operational production tools
Collaborate with internal & external stakeholdersPresent project & updatesManage budget (Produce technical events items (stage, site layouts/plans, AVL, staffing plan, )
Adapt and rework all itemsGet ready for execution phase

-
2

Execution phase:
Deploy plans as prepared
Adapt and rework everything due to last minute changes
Live event days: anticipate, react and be proactive
Communication with team members
Deliver assigned tasks
Report on activities, statistics
Qualifications and Experience:
Required qualifications_
Graduate degree (Bachelor's a minimum)
At least 1 year of experience in actual coordination and management of events (organization, company or agency)
Experience in an International Orgnaisation as event coordinator would be an asset
Demonstrated experience in all aspects of event planning, management and delivery, including event infrastructure procurement and management, and social media skills
Requirements:
Technical skills_
Excellent knowledge of English (both spoken and written)
Excellent knowledge of another official language of the WOAH (French or Spanish)
Good knowledge of the third official language of the WOAH (French or Spanish) would be an asset
Fully operational on Microsoft 365 environment (SharePoint, OneDrive, Teams, Excel, Word, PowerPoint, Forms ) to produce and manage solid documents
Familiar with project management tool(s) (Planner, Trello, Miro, Smarsheet, Airtable ) would be an asset
Experience in events planning
Good understanding of AVL equipment
Good knowledge of organizing, hosting, live
Events onsite and online
Event production budget management
Interpersonal skills_
Excellent written and verbal communication skills
Excellent organisation skills ability to be flexible with priorities and manage time and multiple task
Keen sense of observation,
Courtesy, tact, and ability to establish and maintain good working relations in a multinational and multicultural environment
Ability to work under pressure and to effectively manage shifting priorities
Multitasking capacity
Good team player while being autonomous on own tasks
Curiosity about new technologies and proactiveness
Operational issue solving mindset
Have a cando attitudeAbility to operate in a team environment both as a leader and participant
Ability to travel, predominantly across Europe and sometimes other regions, including one day meetings, overnight and multidays
A proven track record of organizing successful events
Welldeveloped interpersonal and communication skills and a collaborative mindset
Working conditions

Salary:
Monthly base salary between € net (commensurate with qualifications and experience) plus benefits, exempt of French income tax.

Duration: 1 year (renewable)
The post is a fulltime position based at the WOAH Headquarters in Paris.
Work remotely up to 3 days a week from your home in the location of the job.
It entails long hours seated at a computer, stood up, walk, and run during events. It may occasionally require travel to organise events.
Some reaching, lifting, and carrying may be required when setting up for events.
General Information

The WOAH places high value on a multicultural and positive work environment.