Office Manager Freelancer - Paris, France - swan

swan

Entreprise vérifiée

Paris, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

About:

Swan, a European fintech company, is the easiest way to embed banking features into your product. This can be called "Banking-as-a-Service" or "Embedded banking". We built Swan so that anyone can start embedding banking features within just minutes of visiting our website. Swan is truly fast and easy to use.

Swan already has 100+ customers across 10+ European countries, large enterprise and startups alike. They include Carrefour, Factorial, Alma, Pennylane and Agicap.

We're on track to take things much, much further, by expanding on Europe — localizing our product, and internationalizing our team and partner portfolio.

Swan has received 58M€ funding from VCs like Lakestar, Accel, and Creandum. We're a Mastercard principal member and a licensed financial institution, passported across Europe.

With 200+ Swanees across offices in Paris, Bordeaux, Berlin, Barcelona and Amsterdam Wherever you're coming from, come as you are We're open to all kinds of people, from all walks of life.

If you're excited about joining a European fintech adventure, Swan is the way

To learn more about us:
About Swan
; Our story**.

Job description:

We are seeking a highly organized and proactive Office Manager to join our dynamic People team.

The Office Manager will play a crucial role in ensuring the smooth and efficient operations of our offices across multiple locations (Paris, Berlin, Amsterdam, Barcelona).

This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving with a strong level of autonomy.

Swan expects a high number of employees present at the office, with a 3-day-a-week policy in HQ and Hubs offices.

This requires the Office Manager to ensure a qualitative workplace experience at all times for Swanees.

Your mission
Under the direct reporting of our Lead HR Business Partner G&A, Product, and Tech, you will:

Facility Management & General operations

Oversee the daytoday operations of office facilities in Paris Headquarters and other Hubs' offices (Amsterdam, Berlin, Barcelona) ensuring seamless management and adequate space planning to fit our growth.
Act as the main point of contact for officerelated inquiries and employee requests
Welcome visitors/organize visits; handle all mailing, shipping, packages, and deliveries, keep the office information and guidelines/rules uptodate.
Ensure the office facilities are kept clean and under proper maintenance (including fire detection, and extinguishers) and handle emergency management actions for example evacuation drills
Take the lead in adhoc projects related to sustainability and office experience improvements.

Cost Management, Office Services & Suppliers

Oversee the office budget and keep costs under control.
Make sure we have all the supplies and services needed to have the office up and running.
Maintain relationships with vendors, service providers, and landlords to ensure the smooth operation of office facilities.

Event, Travel, and Accommodation Coordination:

Monitor travel expenses and optimize costsaving opportunities while ensuring a high standard of service in collaboration with the finance team
Coordinate inoffice events (parties, all hands, internal team building events, workshops )
Assist in planning company offsite in collaboration with the Events team.
Provide support to marketing and events teams by setting up external events in the offices.

IT & Security collaboration:

Collaborate with the IT & security team to ensure secure and efficient onsite operations, including implementing measures like soundproofing, access control, and alarms.
Ensure the availability of hybrid meeting tools for both remote and onsite use.
Report security incidents and coordinate follow up activities.
Support onboarding for new employees, liaising with IT and the HR team.

Preferred experience:

You're a great match if:

Excellent organizational and time management skills, with the ability to prioritize tasks effectively and anticipate needs according to our fast growth
Strong communication and interpersonal skills, with the ability to interact with employees at all levels.
Ability to work independently and proactively, with a high level of attention to detail.
Fluency in English and French.
Our ideal teammate: Empathetic. Skilled. Frank. We love to challenge each other, and we leave our egos at the door.

It's okay if you don't tick all the boxes — don't let imposter syndrome prevent you from applying

Swan is committed to providing a caring work environment for all employees, regardless of age, sex, disability, sexual orientation, race, religion, or belief._
When it comes to recruitment, we're interested in your work experience, skills, and overall personality. Because diversity makes the workplace stronger and is necessary for Swan's success, we are intensifying ef