Sr Administrative Assistant - Reims, France - Gartner

Gartner

Entreprise vérifiée

Reims, France

il y a 1 semaine

Posté par:

Sophie Dupont

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Description

Description:

About this role:

We currently have a great opportunity for a senior Administrative Assistant who places high value on learning in a professional environment, and enjoys taking ownership of the administration tasks with confidence and energy.

Reporting to the GVP, Controller, this position will be responsible for general office administration including reception, organizing and managing GVP calendar, travel, monthly/quarterly audit reports, supporting the GVP's direct reports ad hoc requests, filing, faxing and photocopying, organizing internal meetings, and ordering stationery and other supplies.

What you'll do:

Provides high level, complex and confidential administrative support for Controller, Leadership team and overall group.
You would have strong customer service, a friendly and professional manner
An ability to proactively coordinate internal and external correspondence, managing maintenance of office machines, and other ad hoc tasks as required
Take initiative and ownership and show a willingness to take on projects proactively
Manage Controller's Calendar and multiple scheduling demands using Outlook and assist Leadership team as requested
Manage corporate purchasing card ensure purchases are within policy, verify transactions and process monthly
Maintain confidentiality, exercise discretion/good judgment and handle sensitive information with professionalism and integrity
Build strong relationships internally and collaborate effectively on crossfunctional teams
Increase efficiency by identifying ways to improve processes
Serve as the primary contact when the leader is not available and ensure requests/issues are appropriately addressed and resolved
Order and maintain supplies for Fort Myers associates
Coordinate and order close meals for late working associates
Order flowers and coordinate cards from leadership team for major life events
Maintain and coordinate Iron Mountain offsite archiving
Coordinate nominations and order awards for associates
Maintain org chart, photo board and team responsibilities list
Organize team events such as picnic, potluck, etc.
Perform new hire orientation including tour of area, walk through of policies & procedures and introduce to key managers

What you'll need:

Bachelor's degree or equivalent work experience.5+ years of administrative support in a professional, fast paced, high profile environment
To be successful in this position you will have supported multiple leaders within an organization with a special focus on attention to detail
Strong organizational skills, with proven experience prioritizing work and coordinating several projects at one time
Possess positive communication skills
Demonstrated ability to anticipate and address needs
Demonstrated ability to be selfdirected and see projects through to completion
The ability to work within a team as well as independently
High standard of personal presentation
Advanced working knowledge of MS Office Suite, including Word, Excel, PowerPoint and Outlook and basic internet browsers
Problem solving skills, flexibility, initiative and a strong level of customer service skills will also ensure success

What we offer:

In addition to an outstanding work environment with rapid advancement potential, Gartner associates enjoy exceptional compensation and benefits, including:

An upbeat, positive culture. Integrity, objectivity, collaboration, results and a no-limits mindset are central to our values
Limitless growth. We work with you to help you meet your goals and advance within the company
Encouragement to be innovative and challenge status quo
Exposure to industry leading training and development
Performance based recognition and rewards

LI-BM3

Who are we?
Gartner delivers actionable, objective insight to executives and their teams. Our expert guidance and tools enable faster, smarter decisions and stronger performance on an organization's most critical priorities.

We've grown exponentially since our founding in 1979 and we're proud to have nearly 16,000 associates globally that support our 14,000+ clients in more than 100 countries.

What makes Gartner a great place to work?
Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a variety of experiences makes us stronger—as individuals, as communities and as an organization. That's why we're recognized worldwide as a great place to work year after year.

We've been recognized by Fortune as one of the World's Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index.

Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

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