Finance Assistant - Lyon, France - World Health Organization

World Health Organization

Entreprise vérifiée

Lyon, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

Grade:
Multiple grade levels

Contractual Arrangement:
Multiple contractual arrangements

Contract Duration (Years, Months, Days)

Job Posting:
Jan 25, 2024, 10:56:32 AM

Closing Date:
Feb 16, 2024, 4:59:00 PM

Primary Location:
France-Lyon

Organization:
Budget and Finance Office

Schedule:
Full-time

This vacancy notice is a talent pool for finance assistants at GS5 or GS4 levels and may be used to fill other similar positions at these grade levels or lower

PURPOSE
OF
POSITION

The International Agency for Research on Cancer (IARC) is the cancer research agency of the World Health Organization (WHO) and is based in Lyon, France.

The objective of IARC is to promote international collaboration in cancer research.

The role of the Services to Science and Research branch (SSR), led by the Director of Administration and Finance (DAF), is to support the achievement of IARC's scientific objectives through efficient and effective management of the Agency's resources; and provision of administrative, legal and operational support services, ensuring accountable risk mitigation and implementing strategies to strengthen capacities and maximize IARC's impact.

The Finance Office is a unit within the Budget and Finance Office (BFO), Section of Support to Research (SSR), responsible for providing supports to various programmes and activities of IARC in respect of financial services such as payments, payroll, travel advance/reimbursements, etc.

and managing IARC accounts in accordance with the International Public Sector Accounting Standard (IPSAS).

The incumbent will efficiently and effectively process transactions and provides supports related to staff payroll, payment of all statutory entitlements, disbursing functions, leave card audit, vendor maintenance, and monitoring and reconciling a range of accounts.

DESCRIPTION OF DUTIES
Under the supervision of the Finance Officer and overall guidance of Admin and Finance Officer the incumbent performs the following duties:

1.

Process staff payroll and payment of all statutory entitlements:
1.1. Administer and process payroll of fixed-term (FTA) and temporary appointment (TA) staff.

These include inputting deductions, analyzing problems encountered, coordinating with IT and HRO to resolve issues, ensuring that salaries are paid on time.

1.2.

Act as focal point for processing the remittance and payment to WHO/HQ in respect of staff and the Agency's contributions collected from the payroll.

Extract contributions from HR database (e.g. pension fund, staff health insurance, accident and illness insurance, group life insurance, etc.), prepare vouchers, and submits report to WHO/HQ.

1.3. Generates monthly pension data for submission to UNJSPF.

1.4.

Settle statutory entitlements (such as recruitment/appointment, home leave, family visit, education grant travel, etc.) of staff in accordance with the rules and regulations and established procedures on statutory entitlements, ensuring the completeness of supporting documents prior to settlement of the claim.

1.5. Settle education grant claims and advances of entitled staff as per regulations and rules. Provide assistance to staff on their education grant entitlements.

1.6. Provide financial data related to statutory payments to be incorporated in the statement of earning for the year.

1.7. Verify and processes terminal emoluments (e.g. unused annual leave, repatriation grant, end of service grant, etc.) of departing staff, in accordance with the rules and regulations and established procedures.

1.8.

Act as a focal point for receiving documents from staff upon retirement and submitting those to the Pension and ASHI units at WHO/HQ.

2.

Perform disbursing functions:

2.1 Act as focal point for sending electronic and manual payment instructions to the banks upon approval by two authorized signatories of the agency.

2.2 Act as focal point for preparation of payments by cheque and payment of payroll, stipends, all vendor and of customer refund.

2.3 Send payment instructions to UNDP offices for all payments through UNDP.

3.
Process transactions related to revenue recognition in accordance to IPSAS

3.1 Reconcile and record revenue from donors (undesignated voluntary contributions through legacy, and cash/cheque donations) in coordination with DAF Office.

3.2 Reconcile revenue received via Stripe account; classify receipts to different categories, such as revenue from publications and subscriptions, designated and undesignated donations; and record revenue to appropriate accounts.

3.3 Prepare a list of donors of undesignated voluntary contributions and forward to DAF Office for periodic reconciliation and the preparation of the annual Governing Council report.

4.

Act as focal point for vendor maintenance:
4.1 Create and update all vendor records; ensure accuracy of information maintained in SAP system to avoid delay payments.

4