Administrative Assistant - Saint-Didier-au-Mont-d'Or, France - SUMITOMO CHEMICAL AGRO EUROPE
il y a 1 semaine
Description
Founded in 1913, Sumitomo Chemical is a global chemical company based in Japan, offering a diverse range of products in five sectors: essential chemicals and plastics, energy and functional materials, IT-related chemicals and materials, health and crop science products and pharmaceuticals.
In the crop science and plant protection sector, Sumitomo Chemical is the 8th largest company in the world, with strong R&D focused on both conventional and biorational areas.
We are looking to strengthen our team:
Administrative Assistant M/F
Mission
Reporting to the Executive Assistant and within the Business Services Department for the Europe Middle Est Africa region, the Administrative Assistant will have the opportunity to provide essential support to key EMEA Departments in order to facilitate their daily work.
Responsibilities
Organize meetings, team meetings, events for all ASDE Departments (SCAE and Philagro) + annual meeting (individual assistance to employees is not included):
- Define scope, specifications of the event with the organizer and check the available budget
- Contact service providers, negotiate, get quotations and submit proposals to the organizer if needed, go check practical details
- After validation, obtain the approval and start implementing all logístical aspects related to the event (hotel, restaurant, activities booking etc.)
- Give assistance to participants and ensure that the events run smoothly
- Monitor the budget in collaboration with the organizer
- Collaborate with the reception when events are organized at the headquarter (mealtrays or buffet orders, share visitor's information, preparation of meeting rooms etc.)
Provide support to foreign visitors or employees coming from affiliates for their business trips at the headquarter:
- Create a leaflet with all practical information they need to organize their stay in Lyon (hotels, restaurants, transportation, any useful information)
- Share the leaflet and support them in case of difficulties/questions
Ensure a back-up of the Executive Assistant in the tasks of the Management Committee:
- Support to the General Manager and Deputy Managing Director
- Management Committee meeting preparation + other tasks
- Organize VIP visits (SCC, VBC, SCE, Affiliates, Customers etc.)
- Facilitate daily life of all employees (sharing information, work on best practices to organize meetings, propose leaflet, etc.)
The main contacts will be:
Internally
All SCAE and Philagro Departments
Management Committee members
Employees from affiliates, SCC and VBC
Externally
All providers (taxis, hotels, restaurants, event agency, etc.)
Skills and profile required
Degree in Management/Assistant
3 to 5 years of successful experience, ideally in international company or context with mastery of the organization of meetings/events
Fluent in French and in English (written and oral)
Mastery of computer tools Pack office (outlook, PowerPoint, Word, Excel)
Be diplomatic and have a strong sense of confidentiality
Be organized and rigorous
Ability to take initiative and be pro-active
Ability to work in autonomy or in a team
Ability to be agile and adapt to change
Resilience to stress
Additional information
Contract:
temporary contract
Duration: 6 months, renewable
Start date:
ASAP
Working hours:
Full time
Status:
non-executive (TAM)
Location:
Saint Didier au Mont d'Or France
Type d'emploi :
Temps plein, CDD
Durée du contrat : 6 mois
Avantages:
- Épargne salariale
- Horaires flexibles
- Participation au Transport
- RTT
- Titrerestaurant
- Travail à domicile
Programmation:
- Du Lundi au Vendredi
- Horaires flexibles
- Travail en journée
Types de primes et de gratifications:
- 13ème Mois
Lieu du poste :
Télétravail hybride Saint-Didier-au-Mont-d'Or)
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