Apprenticeship - Invoicing and Budget Management Ip - Paris, France - Danone

Danone

Entreprise vérifiée

Paris, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

About the job

As part of the General Secretary team and in particular the Legal & Regulatory function of Danone, the Intellectual Property (IP) & Media team secures Danone's activities (such as product launches and promotions) from an intellectual property perspective, and protects Danone's brands, including through trademarks, designs, copyright.

The IP & Media team manages Danone's intellectual property on a global basis. The international team includes the General Counsel, IP & Media, 6 lawyers, 2 paralegals, 2 trainees and an apprentice. The apprentice reports to the General Counsel, IP & Media and supports the whole team.

The IP & Media team works with a large network of law firms and intellectual property agents around the world.

The Apprentice's primary role is to manage the invoicing process and budget management, in addition to some administrative tasks.

Danone is also working on efficiencies, and as part of the Apprentice's mission, he/she will coordinate a project to harmonise the IP & Media team's network of law firms and agents around the world.

Your missions will be:
Invoicing process
- creation of suppliers in Danone system
- creation of Purchase Orders
- receipt, checking and processing invoices.

Tracking status of invoices and handling invoice followup from suppliers.
Improvements to invoicing and budget management process
Budget management

- for all divisions.

Budget monitoring in Excel
Assisting lawyers with budget presentations in Powerpoint
Preparing for and assisting with budget meetings with financial comptrollers
Assisting lawyers to secure annual budget landing
Agent harmonisation
Updating of agent list agent details, contact details, comments
Comparing agents on a country by country basis, with a view to harmonise Danone's IP agents across its 3 divisions to increase synergies and efficiencies.
Comparison of agent fees on a country by country basis, with a view to identify cost saving opportunities to facilitate negotiations with agents
Sharing analysis of agents and agent fees with General Counsel, IP & Media to support negotiations

Database implementation
- assisting team with implementation of new database for management of Danone's intellectual property rights

Administrative tasks
Meeting/team event organization
Courier, post, photocopies, scanning
Document management
Notarisation and legalization
Annual event organization
Organisation of presentation and event for 5080 external lawyers
Organisation of around 20 individual meetings with external lawyers and IP team at the event
Travel organization related to the event
Regular communication with internal stakeholders such as the IP & Media team, accounting teams, financial comptrollers and external stakeholders such as IP agents / law firms.

About you

Team player
Good organization skills and ability to prioritise
Good communication skills
Willingness to work in an international environment
Good with numbers
Attention to detail
Excel, Word, Powerpoint, databases / document management systems
Good command of English (written and oral)
Project management skills

So, ready to become a danoner ? Join us
Because our differences makes the difference, at Danone we are proud to promote Inclusive diversity and equal opportunities within our teams

About us

Join us and benefit from the Grandir By Danone programme

On the menu:
- a manager who will accompany and guide you during your apprenticeship/internship, through weekly meetings
- get-to-knows with Danoners from diverse careers and functions to discover our wide portfolio of expertise and guide your in your career orientation
- coaching sessions with our HR to give you numerous tips
- some fun and surprises

LI-FR