Office Manager - Paris, France - M&G plc.

M&G plc.

Entreprise vérifiée

Paris, France

il y a 3 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

At M&G our purpose is

to help people manage and grow their savings and investments, responsibly. As a business, we are continuing to take steps towards a sustainable future, delivering better long-term solutions for our customers and clients and identifying new opportunities to make a positive impact for our environment and communities. To help us achieve our vision we're looking for exceptional people who live our values of care and integrity and who can inspire others; embrace change; deliver results and keep it simple.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

The Role:

M&G Investments (France) are looking an Office Manager to join the team in Paris on a fixed term basis for 7 months (from May November We are looking for someone who is proactive and organised with the ability to build and maintain effective working relationships.

You will be the main point of contact for all matters relating to the managing the smooth operation of the office environment, which includes administration, finance and HR support and social events.

Key Responsibilities:

Office management:

Serve as principal contact with building for maintenance issues, building access, safety and evacuation procedures
Responsible for incoming and outgoing mail/packages, shipping and receiving.
Responsible for maintenance of common spaces for appearance and functionality.
Responsible for managing supplies and maintenance of office & office amenities
Punctual IT support and follow up

HR support:

Coordinate set up for new hire work stations/work closely with IT and HR to ensure smooth onboarding
Ordering Lunch vouchers
Medical checkup

Finance support:

Prepare and process expenses reporting
Manage invoice for FR and BL

Team support:

Coordinate travel arrangements and itineraries
Follow up on Distribution package budget
Coordinate French events
Meeting planning and setup for internal
Making travel arrangements/schedules (hotels/flights/taxi's)
Booking and registration for external events
Summer and Xmas team off site

**Key Knowledge, Skills & Experience: - Strong communication skills in both French and English

Experience with processing invoices
Previous experience in a similar role
Travel coordination both domestic and international

Work Level:
Colleague

Recruiter:
Suzie Threlfall

Closing Date: 26th February 2023

We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent.

Regardless of gender, ethnicity, age, sexual orientation, nationality or disability we are looking to attract, promote and retain exceptional people.

We also welcome those who take part in military service and those returning from career breaks.