Project Management Officer - Lyon, France - World Health Organization

World Health Organization

Entreprise vérifiée

Lyon, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

Grade:
P1

Contractual Arrangement:
Fixed-term appointment

Job Posting:
May 13, 2024, 6:02:29 AM

Closing Date:
Jun 4, 2024, 4:59:00 PM

Primary Location:
France-Lyon

Organization:
Budget and Finance Office

Schedule:
Full-time

PURPOSE
OF
POSITION
The International Agency for Research on Cancer (IARC) is the specialized cancer agency of the World Health Organization. The objective of the IARC is to promote international collaboration in cancer research.

The role of the Section of Support to Research (SSR) is to support the achievement of IARC's scientific objectives through efficient and effective management of the Agency's resources and provision of administrative services, ensuring accountable risk mitigation and implementing strategies to strengthen capacities and maximize IARC's impact.

The Resource Mobilization and Management Office is a unit within the Budget and Finance Office (BFO), Section of Support to Research (SSR), responsible for providing support to various activities of IARC in respect of voluntary contributions made to IARC research projects through grants and direct funding.

The incumbent guides, coordinates, facilitates and supervises the work done by the following service units under his/her responsibility: Administrative Services Office (ASO), Budget and Finance (BFO) including Resource Mobilisation and Grants Office (RMO), IT services (ITS), Human Resources Office (HRO), the incumbent has advisory responsibility in legal matters as well as managerial and organizational development issues in IARC.

In view of the growing number of complex grants managed at IARC, and after a successful piloting of the position, IARC wants to strengthen and expand its support to the Scientific Branches both at the pre-submission level as well as at the implementation phase of projects, with a Project Management Officer who will perform project management support which includes portfolio maintenance, project development, progress monitoring, methodology compliance, financial compliance verification and support for report preparations.

The incumbent will work with other professionals, to ensure a global and consistent approach to project planning, review, management and monitoring.

The incumbent will provide project management support expertise and services to project managers/business leads in IARC's Scientific Branches.

As a member of a team, and under the direct supervision of the Resource Mobilisation and Grants Officer, the position will allow IARC to monitor and implement the Agency's projects effectively and efficiently.

The incumbent will work with other professionals, to ensure a global and consistent approach to project planning, review, management, and monitoring.

The incumbent will provide project management support expertise and services to project managers/business leads in IARC's Scientific Branches.

DESCRIPTION OF DUTIES
Under the direct supervision of the resource mobilization and grants officer, and overall guidance of the Administration and Finance officer, the incumbent is responsible for:1) Coordinate IARC Project Management community by:
a) Designing and delivering briefing sessions, training activities and exchanges of best project management practices

b) Maintaining and optimizing central repositories and tracking tools for more efficient projects implementation.

c) Participating in the development of relevant procedures, internal guidelines and templates.

2) Contribute to the development of a streamlined and effective proposals methodology, in synergy with IARC medium-term strategic objectives.

3) Work as the primary focal point for all matters related to European Commission "EC" funded projects, this includes:
a) Responding to EC funding mechanisms related questions

b) Keeping abreast of EC streams of funding, related developments and communicating changes to concerned parties across the agency

c) Monitoring the compliance with Certificate of Financial Statements "CFS" requirements;
d) Providing support and input for EC verification missions

4) Monitor effective and efficient streamlined processes, customized templates in accordance with project and/or donor types, sources of internal and external primary and secondary information, update of the database of partners, drafting and review records, quality controls, etc.

5) Ensure project managers'/leads' adherence to agreed processes, quality, standards, and reporting requirements by:

a) Establishing working relationships

b) Ensuring accuracy and validity of submitted project reporting information in line with the countersigned agreements.

6) Develop and maintain the project portfolio whilst adhering to the project management methodology, through the use of guidelines, procedures, processes, standards, reports, metrics, tools, and templates. Gather, consolidate and update project and portfolio data as well as monitor project status for regular r