Director of Administration and Finance - Lyon, France - World Health Organization

World Health Organization

Entreprise vérifiée

Lyon, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

Grade:
D1

Contractual Arrangement:
Fixed-term appointment

Job Posting:
May 13, 2024, 5:50:28 AM

Closing Date:
Jun 4, 2024, 4:59:00 PM

Primary Location:
France-Lyon

Organization:
Services to Science and Research

Schedule:
Full-time

PURPOSE
OF
POSITION
The International Agency for Research on Cancer (IARC) is the specialized cancer agency of the World Health Organization. The objective of the IARC is to promote international collaboration in cancer research.

The role of the Services to Science and Research Branch (SSR) is to support the achievement of IARC's scientific objectives through efficient and effective management of the Agency's resources and provision of administrative services, ensuring accountable risk mitigation and implementing strategies to strengthen capacities and maximize IARC's impact.

The SSR branch is responsible for providing efficient, effective and responsive administrative services to the various programmes and activities of the International Agency for Research on Cancer (IARC) in respect of human resources, building management, procurement and supplies, budget and finance (regular and extra-budgetary), information technology (IT), as well as administrative support, for the attainment of the overall objectives of the Agency.

The incumbent has the overall managerial responsibility for the final outcome, as well as for the planning, monitoring and, evaluation of the administrative and financial services of IARC.

The incumbent guides, coordinates, facilitates and supervises the work done by the following service units under his/her responsibility: Administrative Services Office (ASO), Budget and Finance (BFO) including Resource Mobilisation and Grants Office (RMO), IT services (ITS), Human Resources Office (HRO), the incumbent has advisory responsibility in legal matters as well as managerial and organizational development issues in IARC.

Available guidelines and degree of independence in decision-making: Statute and Financial Regulations of IARC. World Health Organization (WHO)'s Basic documents, Staff Rules and Regulations; WHO Manual; IARC Handbook, Resolutions and decisions of the Governing Council, as well as the Programme Budget. Directives of the Director General and Director IARC.

With delegation from the Director IARC, authority permits the incumbent considerable flexibility in the performance of his/her functions.

In coordination with the Director IARC, the incumbent has authority to establish guidelines and directives including the adaptation of WHO guidelines to better meet the specific needs of the Agency.

Contacts inside the Organization:
Director IARC for policy guidance and to solve special problems arising.

Leaders of Research Groupings and Professional staff within Administration and Finance to provide guidance and decisions on policy and programme implementation.

IARC Senior Leadership and Operational Teams. WHO Headquarters to obtain guidance and information, including legal advice.

Contacts outside the Organization:

Host Government (France) and City of Lyon, Government Ministries and national/international institutions, to obtain support and services and to resolve problems requiring intervention at high level; to clarify/inform of IARC financial, administrative and legal issues.

Legal representatives with regard to procedure for the acceptance and settlement of legacies. Travel agent, banks and suppliers to finalize arrangement for goods and services, and to negotiate costs.

DESCRIPTION OF DUTIES

Promotes and supports IARC's objectives by serving as principal adviser to the Director on all administrative, financial, budgetary and legal matters, including matters related to organizational development and the efficient use of IARC's human and financial resources.
In conjunction with the Director, works to create a good working environment throughout IARC.
Advises on improvement and rationalization of IARC management, in general, and on administrative, budgetary and financial aspects of programme planning and implementation, in particular.
Ensures the correct conduct of financial and budget matters.
On behalf of Director IARC, promotes the security of IARC staff and property.
Provides advice on legal, protocol and diplomatic matters.
Optimizes, through ongoing review and revision, the IARC administrative policies and procedures to match the requirements of a modern, progressive international research organization

Notably, to ensure:

Provision of accurate, timely and informative financial data to scientific branches.
Efficient routing and clearance of documents.
High quality space for laboratory and nonlaboratorybased scientists as well as administrative staff by maintaining and developing the Agency's premises.
Communication of the working procedures of Administration and Finance to all staff in order to develop an integrated, cohesive organization wi