Finance & Admin Assistant, Education Practice (New) - Troyes, France - IREX-Kosovo
il y a 3 semaines
Description
Who We Are
IREX is a global development and education organization.
We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive.
With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress:cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.
IREX seeks a qualified Finance & Admin Assistant to support a five-year USAID-funded Private Sector-Led Workforce Development Activity in Kosovo.
The activity will seek to harness the leadership of the private sector as a change agent to develop sustainable and innovative models to develop the Kosovo workforce in partnership with technical and vocational education and training (TVET) institutions.
Under the guidance of the Finance & Operations Manager, the Finance & Admin Assistant will support day-to-day tasks within the grants and contracts management office, always ensuring adherence to IREX and donor policies and procedures.
Are you the next member of our team?
Your Background & Skills
- Bachelor's Degree in accounting, finance, or relevant field.
- 1+ years of relevant experience.
- Experience working on USAID funded programs strongly preferred.
- Some experience with QuickBooks is preferred.
- Knowledge of local laws, regulations, and reporting processes.
- Demonstrated ability to track and manage partner budgets and alignment with donor regulations.
- Ability to follow oral and written instructions.
- Ability to read and interpret regulations and procedures and clearly communicate them to others.
- Ability to collect and input data into computerized databases and spreadsheets.
- Demonstrated research, analytical and presentation ability
- Ability to work independently and as a team member, take initiative, meet deadlines, and maintain flexibility.
- Ability to make decisions and solve problems under pressure.
- Proven organizational skills and the ability to manage multiple tasks with a high degree of accuracy and attention to detail, including the ability to prioritize.
- Ability to plan, organize and prioritize work based on identified priorities.
- Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel).
- Fluency and comfort (both oral and written) in English is required.
- Positive attitude and willingness to support and assist colleagues.
- You must have unrestricted authorization to work in the Kosovo.
Your Daily Tasks
- Support the Grants & Contracts Officer and the Finance & Operations Manager with administrative tasks related to compliance and generating grants documents, as needed.
- Conduct initial processing of incoming proposals by:
- Review submissions for relevant requirements.
- Perform initial data entry to relevant IREX tracking systems.
- Contribute to the activity's reporting, knowledge management and information sharing.
- Schedule and managing meetings, conferences, workshops, and special events.
- Make travel arrangements, coordinating conference calls, and handling RSVPs for events.
- Order office supplies, furniture, equipment and materials and research new deals and suppliers.
- Communicate with project team to collect and share information to move project actions forward, as needed.
- Establish and maintain productive and collaborative working relationships with partners, grantees, and program stakeholders, as applicable.
- Contribute to the activity's reporting, knowledge management and information sharing.
- Follow up with vendors for timely collection of checks.
- Follow up with health insurance on status of their invoices.
- Conduct regular petty cash payments.
- Manage and prepare payroll and salary slips.
- Manage filing of financial and accounting records
- Other support duties as needed.
This position is not eligible for Immigration Sponsorship.
NO PHONE CALLS PLEASE
EOE - Equal Opportunity Employer
We are an Equal Opportunity Employer, including disability/vets.
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