Office Manager - Reims, France - YANMAR Vineyard Solutions

Description

Office Manager:

• In 2019, YANMAR started a new promising development, from which YANMAR Vineyard solutions emerged. In recent years, this startup has focused on further developing the technology as well as the organization. In order to perform optimally, it is important that all preconditions are perfectly organized. Are you driven to make everything run as efficiently and smoothly as possible? Then you might be our new Office Manager. Come join us_

About YANMAR

With beginnings in Osaka, Japan, in 1912, YANMAR was the first ever to succeed in making a compact diesel engine of a practical size in 1933.

A pioneer in diesel engine technology, YANMAR is a global innovator in a wide range of industrial equipment, from small and large engines, agricultural machinery and facilities, construction equipment, energy systems, marine, to machine tools, and components.

YANMAR's global business operations span seven domains.

On land, at sea, and in the city, YANMAR provides advanced solutions to the challenges customers face, towards realizing A SUSTAINABLE FUTURE.

YANMAR Vineyard Solutions SAS (YVSS) is based in Epernay, near Reims, in the heart of the Champagne Region.

This new BU (since 2019) from YANMAR has introduced a new, technological breakthrough for wine producers - a vineyard robot which offers a host of benefits for narrow wine growing operations including enhanced safety, productivity, cost reductions & versatility.

YV01 is an autonomous spraying robot which can transform the way vineyards operate and is backed by YANMAR's long-established, cost-effective technology & quality.

Due to its light weight and compact dimensions, YV01 can climb & descend slopes of up to 45% and won't compress soils in any weather conditions.

Furthermore, it is easily transportable and ensures that vines are precisely sprayed with the exact amount of droplets which means less spraying fluids are required.

Products and projects are produced in Japan and are sold via a dealer/ distributor network to the champagne & wine producers.

What are you going to do?

In the position of Office Manager you have a broad and challenging role to ensure that all organizational and administrative matters are taken care of in the office.

This means you will organise and coordinate office events in order to ensure organisational efficiency, safety, cleanliness and having fun with together.

You play a pivotal role in our team, where you support the general manager and are a connecting link between the different teams.

For some matters you work together with the 'shared services' from the Regional head office in Almere (YANMAR Europe). The current team consists of 10 colleagues, but will be expanded considerably in the near future.

In the field of administration you have a coordinated and guiding role, you work together with 1 colleague (2 colleagues in the near future).

Ultimately, your goal is to ensure optimal surroundings for the team to effectively do their work, whether they work remotely or from the office.

Your main tasks and responsibilities

• You are responsible for the administrative/sales backoffice activities, such as archiving documents and contracts, sending and collecting invoices, other financial administration, handling incoming/outgoing (mail) shipments and logistics, supporting recruitment and other HRrelated activities;
• You provide facility management for an uptodate office, such ordering office supplies/equipment, identifying wishes and problems with regard to the office building, and acting as a point of contact for IT matters;
• You are the first point of contact for visitors where you provide general support, you also manage relationships with vendors and service providers;
• You will help colleagues organize inhouse or offsite activities, such as trade fairs/exhibition, parties/celebrations, lunches and conferences, as well as planning and organizing business travel (flight tickets, hotels, etc.)

Who are we looking for?

Our ideal Office Manager is a driven individual who finds it interesting to take on many different tasks and roles.

Is experienced in handling a wide range of administrative duties and executive support-related tasks and is continually looking to improve the office environment, creating a positive work atmosphere for the team.

You are well organised, flexible, and enjoy the administrative challenges of supporting an office of international diverse people.
- "The great thing about working in a start-up is the continuous innovation. As a team you have a plan with an objective that you are working towards. In the case of YANMAR Vineyard Solutions, we are working on a beautiful product that fits into a sustainable future. Although we are technically oriented, we know that a good organizational basis is extremely important. Someone who can be the link between the management of an organization and the various departments and ensures that everything runs smoothly within