E T Temporary - Paris, France - World Bank Group
Description
Job #:
- req23790
Organization:
- IFC
Sector: - Administration/Office Support
Grade: - ET2
Term Duration: - 1 year 0 months
Recruitment Type: - Local Recruitment
Location: - Paris,France
Required Language(s): - English, French
Preferred Language(s):
Closing Date:
- 8/22/2023 (MM/DD/YYYY) at 11:59pm UTC
Description
Duties and Accountabilities:Responsibilities will include, but will not be limited to: - Provide high category office support with proficiency in the use of Word, Excel and Power point processing.
- Provide high quality support to the department/team, including:
- Scheduling of appointments, arranging meetings and disseminating relevant information or material.
- Making travel arrangements for senior staff and ensure trips clearance after verifying security information.
- Monitoring documents for signature/approval.
- Follow up on issues and priorities.
- Handle incoming correspondence and internal and external queries. Draft routine correspondence and proofreading materials using proper grammar, punctuation, and style, following the IFC Templates.
- Assist in preparation and logístical planning for various events e.g., conferences, workshops, negotiations etc. Provide support to visiting missions.
- Perform Internet research to gather information on projects/products as requested by senior staff. Retrieving/extracting information from various sources, including magazine publications, IFC Library and the internet as necessary.
- Establish and maintain an effective network of contacts, both inside and outside the unit, to ensure effective cooperation in support of front office needs.
- Act as backup to other ACS colleagues in the office in their absence or during a busy period.
- Undertake ad hoc duties that may be assigned by the Supervisor, or the designated Task Team Lead.
Selection Criteria
- Minimum requirement is a High School Diploma and at least 2 years of relevant work experience in a large international institution or private sector organization, working experience in an international organization is a plus.
- A proven team player, deeply committed to working unselfishly and highly collaboratively as part of a multidisciplinary team, acting with integrity at all times to build trust, demonstrating emotional intelligence and working with exemplary dedication to internal and external clients.
- Strong interpersonal skills, positive attitude and flexibility to work effectively in a teamoriented and multicultural environment. Ability to independently prioritize workload, be highly organized, detail oriented (attention to accuracy) and work well under pressure with minimum supervision to meet deadlines.
- High degree of initiative, proactivity, and commitment to meeting deadlines. Flexibility in own schedule to accommodate unexpected work demands. Sound judgment, resourcefulness, reliability, and high degree of adaptability.
- Professional demeanor and high level of discretion and judgement in handling sensitive and confidential matters
- Excellent communication and language skills in English (both oral and written), with the ability to draft a variety of correspondence, proofread, and edit materials as well as full proficiency in French. Good understanding of the French environment.
- Excellent secretarial and administrative skills.
- Willingness to perform ad hoc tasks and to travel occasionally.
- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
- Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._
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