Executive Assistant - Paris, France - Micron

Description

Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever.

• You support OEM Sales team in EMEA and Micron Semiconductor France team members. You perform highlevel administrative support, including conducting research, handling information requests, ensuring timely communications, and performing administrative functions such as calendar maintenance, travel arrangements, manage expenserelated item, filing, office organization, visitor reception, phone conferences, and meeting and groupevent coordination.

• You also provide a worldclass, clientfacing Front of House service in line with Micron global vision and proactively anticipate Micron needs at all stages of our journey.

You are an ambassador of Micron and have a full understanding of Front of House products and services; You also take full ownership of your key responsibilities and support the Management Team; You are innovative and proactive in finding solutions.

• You ensure that all Micron site procedures and standards are met, always providing best in class support and great service and proactively welcoming visitors and employees. Ensure the smooth operation of the Micron site.

• Coordinate office remodels and personnel moves.
• Schedule room and setup for department meetings.
• Book and manage catering orders.
• Book and schedule conference call phone bridges.
• Arrange and manage security access for visitors.
• Schedule travel for executives.
• Support team members travel system.
• Arrange ground transport and hotel for visitors.
• Create and file expense reports for executives.
• Reconcile expense reports.
• Process visa and passports requests.
• Enter work order requests. Order necessary/requested office tools/resources for new hires and transfers.
• Update Employee information on intranet.
• Provide backup to other Administrative Assistants.
• Maintain Inventory Management log (Office tools/office equipment).
• Execute new hire on boarding and/or setup (cubes, phone, IT equipment, security etc.).
• Assign and maintain area mailboxes, cubicles and offices.
• Order office equipment supplies, business cards, Corp. credit cards, phones, and other electronic devices.
• You are the primary contact for Office furniture's and equipment suppliers,
• Manage company related purchases.
• Manage suppliers and related contractual agreements.

• Provide highlevel administrative support to Senior Management & Micron France team.
• Ensure that all Micron team members and visitor requests and enquiries are fulfilled and exceed expectations.
• Take meeting minutes/ recordings and follow up on meeting action items.
• Organize and coordinate on sales events/functions such as leadership meetings.
• Arrange and track package shipments.
• Ensure distribution of mail and packages
• Develop and maintain and ensure data integrity of the EMEA OEM Sales SharePoint
• Manage calendar and schedule for customers meetings for OEM sales team
• Prepare & consolidate Segment leaders weekly reports, follow up on action item instructed by senior leaders.
• Ensure customer relationship matrix and contacts list to be timely updated and maintained.
• Attend relevant meetings, take notes and release meeting minutes and actions plan.
• You are the goto person providing support and assistance to regional HR and global HR team, payroll department and payroll provider, accounting department, legal department, Micron HR local, Micron facilities team and global communication group.

• Respond to management and team member inquiries.
• Answer external calls to the switchboard, route calls and messages.
• Create, edit and/or distribute department communications, newsletter and service notes.
• Communicate changes in policy or business practices to affected team members.
• Facilitate and manage on demand the communication with country authorities and gov institution as required by Management, Legal, HR, Accounting or Payroll department.
• Document all admin jobs and responsibilities or new tasks.
• Manages and archives service documentation and agrees with required data recording/maintenance policy.
• Maintain department information within intranet and electronic communication.

• Train team members on proper use of area office equipment
• Schedule maintenance and repair for area office equipment
• Act as proxy for area supervisors and managers
• Maintain office area and conference rooms. Oversee the office o