Accounting Technician - Paris, France - U.S. Embassy & Consulates in France

U.S. Embassy & Consulates in France

Entreprise vérifiée

Paris, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

Duties:

Position performs various financial duties such as developing, maintaining, official accounting records and cost estimate reports, assisting in the identification and accounting of funds allotted for VIP visits.

Creates and maintains the leases for non-serviced agencies in State Department's software platform. Incumbent is responsible for the Ambassador and other Event Bank accounts.

Employee monitors, records, disburses, and reconciles all expenses for events held at the Ambassador's Residence and at the George Marshall Center.

Accounting Duties
Process the financial portion of the Purchase Requests for any VIP visit in a timely manner. Ensures funds are received from the visiting group. If funds are not received, then incumbent will contact the correct offices. Employee receives an allotment of funds based upon budget/projection developed for the visit. Responsible to ensure expenses are within budget or provide justification for additional needs.

Alerts and tracks on a priority basis when there is a risk that a Purchase Order may be processed after the delivery or the services effectively start which would constitute an unauthorized commitment.

Using his/her expertise, knowledge and judgment, ensures to use the correct fiscal data in each Purchase request.

Develops, maintains cost estimate reports and assists in the identification and accounting of funds allotted to support VIP visits to France.

Compiles estimated and expenditure figures, reviews ULO's and drafts reports to Washington meeting the deadlines. Ensures that reports are correct and no expense is missing.

If an expense is not liquidated, employee will, as soon as these reports are approved, submit these, including any supporting documents required, to the designated POCs or to the Bureau for reimbursements and upcoming allotments.

Compiles expenditure figures charged to the allotments or fiscal data, periodically reviews unliquidated obligations to determine that they remain valid and drafts reports to Washington based upon estimated and final expenditures charged to VIP allotted funds.

Tracks the Purchase Orders and invoices to ensure payments are processed on a timely manner.

Creates and maintains the leases for non-serviced agencies in RFMS Property related Obligation and Payment Platform by reviewing the Next Scheduled Recurring Leases tab of the Lease Recon Report to determine which RL obligation forms will be created next and

correct any information as needed and by reviewing the Recurring Leases once they are generated and correct any information as needed.

To process other agencies / non-serviced agencies Purchase requests in ARIBA, such as HHS-CDC Purchase requests and to ensure
correct fiscal information and approval is given for each transaction.

Bank Accounts for Ambassador and GMC Events
Incumbent is responsible for various accounts. Employee monitors, records, disburses and reconciles all expenses for events.

Employee coordinates with the Chief of Mission Residence Manager and the George Marshall Center manager to receive funds for
these two separate bank accounts.

For GMC events, the employee will work with outside groups (non-USG entities) to receive funds to this account. This would include costs for cleaning, overtime and local guard usage. Once the event is completed, the incumbent will write, sign and send checks to the different vendors.

Each GMC event will have a final cost report to reconcile the final cost with the amount paid by the outside group company and ensure a zero balance closing.

Employee will follow up with the deficiency or provide a reimbursement for amounts over the initial deposit.

Employee must provide a reconciliation on a monthly basis for both accounts.

Important notes:

Please make sure you enter ALL your work experience(s) and education and ALL your languages (including your native language). Attached Curriculum files
will not be considered.

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Qualifications and Evaluations:

Requirements:

EXPERIENCE:
at least five (5) years experience in accounting, budgeting, cashiering, or vouchering is required

JOB KNOWLEDGE (these may be tested): Knowledge of mathematics and logic principles. A good knowledge of accounting and vouchering concepts is required. Familiarity with computers and word processing, spreadsheet and graphing software is required. Must have basic understanding of interpersonal and diplomatic relationships.

Education Requirements:
Evaluations:

LANGUAGES (THESE WILL BE TESTED):

French:
Limited knowledge; speaking, reading & writing.

English:
Good working knowledge; speaking, reading & writing.

SKILL AND ABILITIES:

Must be able to analyze financial information and effectively communicate orally and in writing.

Must be able to comprehend guidance and objectives and work independently.

Must be a self-starter and able to visualize complex concepts.

Must have basic knowledge of computers and software and be able to increase ski