Executive Assistant - Paris, France - OCDE

OCDE

Entreprise vérifiée

Paris, France

il y a 3 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

Executive Assistant - Temporary assignment

(

Job Number:

16114

)

Application Closing Date:
, 4:59:00 PM

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives.

Our mission is to promote policies that will improve the economic and social well-being of people around the world.

Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges.

From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The Directorate for Science, Technology and Innovation (STI), in line with the strategic objectives of the Secretary-General, helps OECD member countries and other key economies build an environment conducive to translating science, technology and knowledge into innovation in order to create economic and social value added.

In June 2020 Canada and France, joined by 13 other founding members, launched the Global Partnership on Artificial Intelligence (GPAI) to enhance multi-stakeholder cooperation in the advancement of Artificial Intelligence (AI).

The GPAI is the fruition of an idea developed within the G7, under the Canadian and French presidencies and is dedicated to supporting and guiding the responsible adoption of AI.

The Secretariat for this new initiative is hosted at the OECD, with a view to underpinning synergies between the efforts of GPAI to assess scientific, technical and socioeconomic evidence relevant to understanding the impacts of AI and the work of the OECD to provide multi-disciplinary, evidence-based policy analysis on AI.

The Secretariat is administratively integrated in the Directorate for Science, Technology and Innovation (STI).

The GPAI Secretariat is looking for a proactive, experienced and motivated Executive Assistant
to contribute to the effective functioning of the Divisions and to carry out a wide range of administrative, logístical, financial and communication tasks.

The selected person will work under the supervision under the supervision of the Head of the Secretariat of GPAI.

Main Responsibilities
Executive assistance

Provide organisational support for the meetings of the Committees and their Working Parties. Coordinate the preparation of agendas, summary records and other official documents.
Supervise the maintenance of the contact database, participant registration, organisation of travel arrangements and invitations for experts participating in the meetings, and editing and formatting for documents presented.
Support the development of the Programme of Work and Budget, as well as associated monitoring and reporting of its progress.
Assist in liaising with Delegates and Delegations on Committee matters, including following up on requests and keeping them abreast of key events and developments in areas related to the Division, among others.
Draft and format routine correspondence for the Committees and their Bureau.
Prepare and maintain a calendar of upcoming Committee events, meetings, etc., and inform staff members and Delegates of upcoming deadlines.
Provide assistance and support for the events associated with the work of the Committees.

Publications, websites and other communications support

Support the preparation of documents, reports and publications for official use according to OECD standards, including proofreading formatting.
Update content on the OECD's external website as required on the Division related work, including posting of documents and modifying text.
Update and maintain relevant ONE Community (Clearspace) sites.
Post content, manage and maintain GPAI's social media platforms (e.g. Twitter, LinkedIn, YouTube)
Support the communications strategies and social media campaigns for key events

Administration and budget coordination

Support the Resource Management Advisor in administering the voluntary contributions (VCs) and grants portfolio
Provide support for budgetary matters, including tracking voluntary contributions and working with the Head of the Division and Senior Economists/Policy Analysts.
Assist the Head of the Division in planning work commitments and maintaining a schedule of action points. Anticipate needs, flag priority issues requiring immediate attention, ensure deadlines are met and recommend followup actions.
Ensure good communication flows with the Division management and staff.
Draft correspondence based on instructions from the Head of Division and Head of Unit. Help coordinate the Division's requests from the Director's office and other Di