Proposal Assistant - Nanterre, France - Technip Energies

Technip Energies

Entreprise vérifiée

Nanterre, France

il y a 2 semaines

Posté par:

Sophie Dupont

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Description

About Technip Energies
At Technip Energies, we believe in a better tomorrow and we believe we can make tomorrow better.

With approximately 15,000 talented women and men, we are a global and leading engineering and technology company, with a clear vision to accelerate the energy transition.

Designing and delivering added-value energy solutions is what we do.

If you're seeking to shape the future by driving the energy transition to a low-carbon future, we'd like to offer you not only a job, but an inspiring journey in a truly global environment where you team-up to break boundaries thanks to the innovation, creativity and pioneer spirit, which drive our team.

We are currently seeking a
Proposal Assistant to join our Proposals Department based in Paris.

About the Job

The proposed position as Proposal Assistant will be participating to a wide variety of proposals, in all the segments where our company invests (conventional oil & gas, decarbonized energy, non-carbon energy).

The spectrum of activities starts from decision to follow the Bid, up to the Bid submission, clarifications, contract signature and hand-over to Project execution team.

Job description
Your main responsibilities will be to (but not limited to):

Primary Activities

For Proposal Launching and access authorizations:
Monitors creation, allocation and manages required access authorizations, together with IT Department, of a dedicated folder for the Proposal on a shared drive Server.
Files and monitors for easier reference a single paper copy of the ITT if needed
Uses / coordinates set up of specific shared information
Sets up the Proposal Write Up
Ensures, according to Proposal Manager instructions, the electronic filing of mail, letters and correspondence, offers received etc. in a preestablished systematic filing plan as defined per Proposal Preparation procedure.
For relations with Clients: manages communication register with numbering, and filing of correspondence with Client, Partner (may be through dedicated communication platform), including: bid clarification requests and answers, bid addenda, Tender Bulletins
For relations with Partners and/or other Operational Centers:
Dispatches all the information received from Client
Manages NDA and JV/Consortium agreements signature circuit / vault depositing
Supports proposal preparation Team and Manager for any assistance in bid preparation and build up, including:
Write up arrangement and formatting
CVs collecting and formatting,
Write up compilation,
Powerpoint presentations formatting including organization charts,
Formatting of any key document such as Proposal Gateway Meeting supporting presentation,
Supports proposal preparation Team and Manager for bid finalization (submission phase), including:
Supports Proposal Manager for issue of Transmittal (follow up) sheet at time of having any document or Proposal or Contract signed by the Technip Energies Authorized representative.
Proposal master preparation (electronic and paper)
Transmittal Letter preparation to record Client acknowledgement of receipt,
Ensures the archiving of the Technical and Commercial Proposals
Supports Proposal Manager and ensures proper filing of all key documentation related to Proposal Validation
Supports proposal preparation Team and Manager for Visitors, including:
Meetings organization (room booking, visio-audio conference facilities set up)
Visitors reception and welcoming,
Support to residents (badges creation, request and follow up for office supplies, wifi access, lunch cards )
Support to proposal Manager and Client for organization of interviews or clarification meetings with Client

About You
We'd love to hear from you if your profile meets the following essential requirements:

_Bachelor + 2 Years degree; _

- _5 Years Experience in Project or Proposal secretarial activities. _

Proficiency in English
Proficiency in office desktop automation tools
Availability at time of proposal preparation finalization
A minimum of 57 years industry experience with good understanding of the Engineering chain (Process background is a plus) is requested. Longer experience is not a shoe stopper as the level of responsibilities will be adjusted accordingly
Follow through on commitments and meets deadlines
Have a good management of stress and time, as multiple tender opportunities can arise simultaneously with very tight deadlines
Show adaptability skills, since the position will interface with many different stakeholders within the organization
Demonstrate autonomy in daytoday work organization,
Demonstrate resilience, as despite the level of efforts that is put in the tendering, all proposals do not end up in a success