Executive Assistant Fluent in English - Paris e, France - Moncler France

Description

Présentation de l'entreprise:

Moncler was founded in Grenoble, France, in 1952 and is currently headquartered in Milan, Italy.

Over the years the brand has combined style with constant technological research assisted by experts in activities linked to the world of the mountain.

This makes the Moncler collections the quintessence of outwear that marries the extreme demands of nature with those of city life.

In 2003 Remo Ruffini took over the company, of which he is currently President and Creative Director.

Moncler manufactures and directly distributes men's, women's and accessory collections through its boutiques and in exclusive international department stores and multi-brand outlets.

Descriptif du poste:

• Société : _

Moncler France

• Catégorie : _

Offre emploi CDI

• Activité : _

Luxe

• Filiere : _

Assistantes

• Metier : _

Assistante Billingue

• Lieu : _

France

Mission:

Our Executive Assistant will provide personal assistance and high-quality administrative support to our EMEA General Manager and to our President EMEA during his trips in Paris.

Excelling in Execution, taking initiatives, thinking ahead and created highly efficient and pleasant working relationships to all teams our Executive Assistant is in contact with.

Main Responsibilities:
Manage the EMEA General Manager diary in a proactive and efficient manner preparing all information documents related to the meeting to be sent to and from the attendees on time;
Ensure presentations or other documents needed for meetings are prepared in advance and to a high standard;
Organize international high quality videocalls ensure that all systems are well settled and support the participants if needed;
Take care of an extremely active calendar of appointments: schedule meetings, book meeting rooms or external venues;
Supervise General Manager and President market visits in the region: organize agenda, flights, hotel booking, transfers; deal with all expenses reimbursement process through Concur;
Be the focal point of contact on behalf and filter requests for information, identify issues that need immediate attention and manage conflicting priorities, alerting the EMEA General Manager when necessary;
Manage external contacts, represent the GM & President by welcoming and assisting all internal and external visitors and suppliers coming to the office;
Take care of the office management and supplies for Paris Corporate Team, coordinate, supervise and manage the office suppliers and service providers, maintain and organize the stock of department material stationaries, welcome goodies etc,;
Coordinate & organise EMEA teams' events both Retail and Corporate (choice of the venues, catering, negotiation, IT material for meetings,) and support the HQ teams for Global Summit and other company events;
Act as EMEA Corporate point of reference for the WW Sustainability Department (work with EMEA Operations on the creation and update of the related reports, dealing with suppliers to get the required certifications, etc );
Process all SAP/Ariba purchase orders for all expenses related to the department scope and events. Work closely with our Accounting Department in Italy.


Profil recherché:

Required profile:

• Bachelor degree or higher would be preferred
• A first experience as Department Assistant or Executive Assistant ideally acquired in the Luxury industry, managing multiple priorities, administrative coordination and logistics
• Exceptional interpersonal, communication and time management skills,
• Wellorganized, detailoriented, ability to multitask with great followup skills
• Proactive, flexible and problemsolving attitude;
• Internal Customer Service attitude, Independent and selfstarter;
• Comfortable in working in an extremely fastpaced, everchanging and international environment environment;
• High level of discretion and confidentiality;
• Fully Fluent in French and English. Working proficiency in Italian would be a great advantage for this role;
• Proficiency in Microsoft Office (mainly Excel & PowerPoint), knowledge SAP Concur or Ariba would be a plus.