Administrative Assistant for The Monttessuy Center - Paris e, France - The American University of Paris

The American University of Paris

Entreprise vérifiée

Paris e, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

Administrative Assistant for the Monttessuy Center for the Arts

Unit:
Academic Affairs

Supervisor:
Coordinator of academic budgets and grants or any other supervisor designated by the president
T2, full-time

Administration
Coordinating & organizing museum reservations, and any other visits for courses
Administrative support to faculty teaching or with offices in Monttessuy Center
Administrative support for department chair and programs, including but not limited to course planning/scheduling, organizing meetings, assistance with expense reports, etc
Responsible for supply inventorying and purchasing requests
Responsible for coordinating building needs with administrative services

Classrooms and equipment

Monitoring and management of art studios and classroom space to ensure faculty are able to conduct courses in optimal conditions.

Helping faculty set-up and clean up the studios

Monitoring of equipment such as printing presses, the kiln, machines and tools needed for design courses. Managing reparations and supplies as needed.

Monitoring student use of studios outside of class hours, assuring they are treating the rooms properly and cleaning up after themselves

Coordinating equipment located in Monttessuy, managing the checking-in/out of materials that may be borrowed.

Event assistance
Support with the planning, preparation and installation/de-installation of exhibitions in the
Combes Gallery and the Monttessuy Student Gallery

Provide support for events planned in the de Haviland Theatre and student gallery
Participation in major University events such as orientation, graduation, if needed

Other
Occasional front desk coverage when the receptionist is unavailable
Other duties as appropriate and requested by supervisor

Qualifications
English language with good French a plus
Familiarity with Microsoft Word, Excel, Sharepoint, Teams
Good organizational and interpersonal skills
Ability to work in a team and in a multicultural environment
Education BTS+2
Availability to work outside standard working hours. Events often take place in the early evening. This time can be remunerated either by paid overtime or recuperation

Type d'emploi :
Temps plein

Salaire :
à partir de 1 900,00€ par mois

Avantages: