Oliver Wyman - Paris e, France - Oliver Wyman Group

Oliver Wyman Group
Oliver Wyman Group
Entreprise vérifiée
Paris e, France

il y a 3 semaines

Sophie Dupont

Posté par:

Sophie Dupont

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Description
Oliver Wyman is a global leader in management consulting.

With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.


Do you want to work in a stimulating, international environment for a global leader consulting company?
We are currently looking for an Executive Assistant with fluent English and French to provide remote executive administrative support from our Paris Office.

The Opportunity:

Reporting to the Local EA Manager, you will provide executive level administrative support to 3 Partners. The position is based in Paris within a regular 38hr contract/week.


Key Responsibilities:


Daily administration (60%)

  • Maintain diaries for Partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate.
  • Coordinate travel and accommodation, book cars, rail tickets, etc.
  • Prepare letters, proposals and other documents
  • Prepare monthly timesheets and expense reports for each assigned Partner and Principal.
  • Assist with greeting clients, booking and setting up meeting rooms and organizing catering.
  • Assist in organization of Partner files and offices.
  • Assist the Marketing Department with the coordination of customized mailings.

Client development (30%)

  • Understand Partner's key client and sales goals and support them by:
  • Maintain list of contacts and business activities in address book and CRM database.
  • Track and maintain sales activity/pipeline (e.g. who we have called upon, how far the discussions have progressed, what we have promised by when, and followup with Partners as necessary).
  • Proactively spot clients that haven't been called upon and/or who need followup; arrange meetings accordingly.
  • Coordinate travel efficiently by grouping client meetings where possible ("you're in Madrid to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months").
  • Develop excellent rapport with client assistants to further develop the client relationship.
  • Execute requested followup calls for client mailings.
  • Become familiar with the Practice themes and Oliver Wyman 'products' to develop confidence in setting up meetings with clients.

Team Support (10%)

  • Provide coverage for EAs when out of the office to ensure seamless support to Partners.
  • Provide shortterm coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm.
  • Provide training and support to new EAs.
  • Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team.

Experience required:


  • Minimum of three years' experience working in an administrative or customer service position.
  • Experience in management consultancy, financial services, and/or a similar professional services industry a plus.
  • Fluency in
    English and
    French.

What do we expect?

  • Strong service focus dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
  • Excellent verbal and written communication skills and able to deal with people at all levels across a multicultural environment.
  • Poise and judgment.
  • Ability to maintain and respect confidentiality.
  • Proactive team player who has experience of and has enjoyed working as part of a team. Willing to offer assistance when there is down time.
  • Ability to juggle several tasks at once, to prioritize and manage own time
  • Not a clock watcher or someone who is unwilling to step outside their job description.
  • Selfstarter, quick study, confidence and ability to work with little guidance.
  • Ability to take constructive feedback in stride and incorporate feedback quickly.
  • Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment.
  • Methodical, organized, excellent attention to detail and stickler for accuracy.
  • Flexible attitude, hardworking and results driven.
  • Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.

Technical skills:


  • Good Word, PowerPoint and Excel skills.
  • Working knowledge of Outlook, a plus.
  • Knowledge of CRM systems (Microsoft Dynamics), a plus
  • Touch typing speed of 5060 wpm. A formal typing qualification would be useful, but not a necessity.

What we can offer you:


  • Full time job contract with an attractive compensation package (including yearend financial bonus).
  • Selection of benefits (e.g. private health care, insurance, flexible compensation plan, saving plan, etc.).
  • Opportunity for professional growth in a stable, global company.
  • Access to mentoring and training programs.
  • Inclusive culture with Employee Resources Groups
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