Administrative Assistant - Paris, France - SIRVA

SIRVA

Entreprise vérifiée

Paris, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

SIRVA brings together strong, collaborative people in a dynamic culture of mutual respect, support, and passion for the brand and product.

We believe innovation drives winning performance, and we constantly challenge ourselves to be the very best we can in every aspect of our business.

You will be surrounded by some of the brightest and most driven people in the industry. At SIRVA, you will be in great company

At SIRVA, we're committed to cultivating a workplace that reflects the diversity of the global organizations that we serve.

We recognize that building an inclusive, engaged company culture results in empowered employees that reflect a wide range of approaches and perspectives.

Those perspectives lead to new ideas. New ideas lead to innovation and excellence.

Our approach to diversity, equality and inclusion is driven by a commitment to these values and a belief that diversity makes our company stronger.

SIRVA is an equal opportunities employer.

We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status genetic information or any other consideration made unlawful by applicable local legislation.

SIRVA also prohibits harassment of applicants and employees based on any of these protected categories.

The Administrative Assistant provides essential support to one of SIRVA's corporate clients in managing multi-skills tasks.

The Assistant plays an important role within the whole team to ensure communication flow between the client, internal team, and outbound providers.

Key position as a link between all members of the Sirva team.
Tasks Description

Mail management
Reporting,
Customer & vendor experience, appointments organization & followup
Updating database, documents upload and monitoring, data fulfillment
Invoicing updating, preparation followup
Followup and update of key Excel sheet for reporting purposes
Archiving

Skills:

Office 365 (Word/Excel/PPT/Outlook)
Good level of English
Accuracy, autonomy, proactivity, interpersonal skills, solutiondriven
Tenancy Management on the tenant side is a plus

As part of any recruitment process, the SIRVA Relocation Ltd (and any of its subsidiaries) collects and processes personal data relating to job applicants.

The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does the organisation collect?
The organisation collects a range of information about you. This includes;

Details of your qualifications, skills, experience and employment history;
Information about your current level of remuneration, including benefit entitlements;
Whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;
Information about your entitlement to work in the applied for location; and
Equal opportunities monitoring information, including information about your ethnic origin, marital status, health, and religion or belief.

The organisation will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks.

The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Why does the organisation process personal data?

The organisation needs to process data to take steps at your request prior to entering into a contract with you.

It also needs to process your data to enter into a contract with you.
In some cases, the organisation needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work before employment starts.

Where the organisation relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of job applicants, employees or workers and has concluded that they are not.

Where the organisation processes other special categories of data, such as information about ethnic origin, health, religion or belief, age, gender or marital status, this is done for the purposes of equal opportunities monitoring with the explicit consent of job applicants, which can be withdrawn at any time by contacting a member of our recruiting team.

Who has access to data?
Your information will be shared internally for the purposes of the recruitment exercise.

This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

How does the organisation protect data?
The organisation takes the security of your data serio