Administrative Assistant, Eap Operations - Paris, France - Ryan, LLC

Description

The Administrative Assistant, for the Operations team, sole focus is to provide outstanding administrative support and office management duties to all in EAP, but more importantly to their office location, in Paris

• Duties and Responsibilities:
• Handles and safeguards confidential and sensitive company and personal information.
• Organizes and prioritizes multiple tasks and completes them under strict time constraints, following through on issues in a timely manner.
• Escorts vendors/others in facility for deliveries and servicerelated matters.
• Be able to answer telephone calls in English and in French, takes accurate and concise messages, escalating appropriately.
• Manages daily correspondence and filing.
• Creates files, as needed, for clients and projects utilizing Microsoft Word, PowerPoint, and Excel.
• Delivers and sets up mobile video conferencing unit for all internal meetings and takes concise notes of the meeting, to be shared with participants at the later stage.
• Maintains calendar appointments and deadlines to ensure proper accountability and client deadlines are observed.
• Reads, categorizes, and distributes incoming and outgoing mail to the Office. Where necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved.
• Organize office operations and procedures, ensuring the smooth running of the office on a daytoday basis (increasing general welfare/work efficiency).
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs, ensuring costeffectiveness.
• Liaise with facility management vendors, including cleaning, catering and security services.
• Provide and analyze reports to the Operations/CCR/EAP team.
• Setup and follow up of the projects from the specifications up to the go live.
• Performs other duties as assigned.