Project Assistant - Paris, France - UNESCO

UNESCO

Entreprise vérifiée

Paris, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

OVERVIEW

Post Number:
SHS/PA 038

Grade:
G-5

Parent Sector:
Social and Human Sciences Sector (SHS)

Duty Station:
Paris

Job Family:
Social and Human Sciences

Type of contract:
Project Appointment

Duration of contract: 1 year

Application Deadline (Midnight Paris Time): 31-AUG-2023

UNESCO Core Values:
Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST
In November 2021, 193 Member States of UNESCO adopted the Recommendation on the Ethics of Artificial Intelligence. This global standard aims to leverage the positive impact of Artificial Intelligence (AI) while addressing its inherent risks.

Countries around the world are now in the process of implementing the Recommendation, with UNESCO supporting them through various capacity-building efforts.

UNESCO is partnering with the European Commission to scale up the impact and extend the reach of these efforts.

The project funded by the European Commission's Directorate General for International Partnerships (DG-INTPA) is designed to assist countries around the world to translate the Recommendation into national institutional and regulatory frameworks and to build a national consensus on the shared vision for AI.

Under the overall authority of the Assistant Director-General for Social and Human Sciences Sector (ADG/SHS), and direct supervision of the Chief of Bioethics and Ethics of Science and Technology Section, as a team member, the Programme Assistant coordinates and performs a full range of office support, administrative and management support tasks for the smooth and efficient organization and delivery of the project funded by EC (DG-INTPA) on Supporting Member States in implementing UNESCO's Recommendation on the Ethics of AI through Innovative Tools.

In particular, the incumbent will:

Long Description

Track and report on project activities; prepare project evaluations, particularly budgetary data/information, in coordination with field offices and stakeholders involved in the project.

Respond to enquiries; monitor the budget of the project in compliance with programme and budgetary requirements and financial regulations; alert the supervisor of errors/omissions/discrepancies observed and undertake corrective action.

Collate information and draft regular and ad hoc budgetary/financial updates, reports, statistics and/or projections for use and scrutiny by management/staff as well as the donor.

Provide support in project administration with regard to the preparation of outreach activities, partnership initiatives and special events.

Track, retrieve, research files, reports, other records and past practices; gather and collate background information; verify information for relevance and accuracy; analyze and summarize information; identify elements of interest; prepare draft dockets and charts; assemble documents, prepare reports, presentations, speeches, etc.

according to standards and formats. Look for possible venues; prepare list of participants; draft invitation letters, etc.

Process requests for translation, printing, dispatch of information documents for statutory meetings; coordinate the delivery of translation services; complete forms and process requests for reservations for webcasting, recording, transcription of debates and follow-up on progress.

In collaboration with team members, assess administrative support needs for meetings/events/workshops/ seminars, travel, document processing/publication production and consultants/temporary assistance, and coordinate office support services for the same.

Inform management and team members of process, procedures and timeframes to secure administrative services needed for project execution.

Initiate a variety of contractual documents using examples or templates; identify consultants, suppliers (from a roster), and prepare purchase requisitions in accordance with instructions; verify requests for payments against contractual obligations in the financial system; process contractual transactions and provide information on payment status and remaining obligations to the responsible officer.

Prepare minutes and monitor follow-up activities.

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS
Education

Completed secondary education, technical or vocational education.

Work Experience

At least five (5) years of relevant work experience in an administrative support capacity preferably in a multicultural setting.

Skills and competencies

Excellent interpersonal and communication skills, including drafting skills in English and/or French.

Attention to detail and meticulous in correspondence.

Good organizational skills, with emphasis on