Chief of Executive Office - Paris, France - UNESCO

UNESCO

Entreprise vérifiée

Paris, France

il y a 3 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

OVERVIEW

Post Number:
CI 136

Grade:
P-5

Parent Sector:
Communication and Information Sector (CI)

Duty Station:
Paris

Job Family:
Programme Coordination

Type of contract:
Fixed Term

Duration of contract: 2 years, renewable

Application Deadline (Midnight Paris Time): 04-SEP-2023

UNESCO Core Values:
Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

The Communication and Information (CI) Sector's mission is to promote freedom of expression, media development and media literate societies, and to build knowledgeable societies through fostering universal access to information, innovation for sustainable development and the preservation of documentary heritage.

(The role of this vacant position does not include responsibility for UNESCO's wider external communications, which is managed by the Division for Communications and Public Engagement.)

Under the overall guidance and supervision of the Assistant Director-General for Communication and Information (ADG/CI), the incumbent will lead the work of the Executive Office (EO) and supervise the provisions of the below mentioned integrated management services, in co-operation with the relevant central services.

The incumbent will also provide advice and decision-making support to ADG/CI regarding the policy and strategy orientations of the Sector's work, the management of the Sector's activities, budget and staff.

In particular, the incumber will be responsible as follows:
General Management

Provide strategic advice and decision-making support to ADG/CI with respect to the management of the Sector's Programme, budget and staff, ensuring follow up of ADG/CI's decisions.

Lead the Executive Office (EO), planning and distributing its assignments, establishing internal procedures and making proposals for their improvements, monitoring and evaluating CI's staff performance and ensuring their continuous training and development.

Supervision of Programme Coordination, Monitoring and Evaluation

Supervise the EO office to ensure proper preparation of the Sector's contribution to the Medium-term Strategy (C/4) and other strategic documents, the programme and Budget (C/5), the reports of the DG to the governing bodies on the activities of the Organization and other relevant General Conference and Executive Board documents.

Assess the implementation of the Sector's programme and budget (regular and voluntary/extrabudgetary), General Conference resolutions and Executive Board decisions; supervise the preparation of workplans and ensure quality reporting thereon in liaison with the Sector's divisions, other sectors and relevant central services, and ensure coherence between headquarter and field programming in collaboration with the field office directors and the central service responsible for field coordination.

Supervise the preparation and implementation of the Sector's evaluation plan including participation in evaluations and audits initiated by the Internal Oversight Office (IOS).

Ensure the integration and contributions provided by Institutes, regional and cluster offices into the strategic planning process and ensure appropriate coordination with category l et 2 Institutes and Centres.

Actively seek opportunities and create enabling environment for the development of the UNESCO Communication and Information programme, develop strategic partnerships and outreach opportunities, and foster intersectoral cooperation.

Long Description
Financial and human resources administration

Provide strategic advice to the ADG/CI on the deployment and development of the Sector's human and financial resources to optimize programme implementation in collaboration with the Sector's Administrative Officer (AO).

Decentralization

Assist ADG/CI in the formulation of the Sector's decentralization strategy and in implementing the strategy by: coordinating CI field staff; liaising with Sector's Divisions and other Headquarter (HQ) units to ensure timely programme support to field offices; advising on solutions to problems and difficulties in planning and implementing CI programme and projects in the field.

CI Communication Strategy

Ensure the provision, coordination and development of CI communication and outreach in ail appropriate formats for internal and external audiences.

Oversee information and knowledge management services:

Supervise the production and provision of the Sector's information and documentation in all appropriate formats, as well as knowledge creation and diffusion/sharing activities for internal and external audiences.

Long Description Long Description COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) Building partnerships (M) Leading and empowering others (M) Driving and managing