Project Officer - Paris e, France - Chambre de Commerce Internationale

Chambre de Commerce Internationale

Entreprise vérifiée

Paris e, France

il y a 3 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

As the institutional representative of over 45 million businesses in more than 100 countries, the International Chamber of Commerce operates with a core mission to "make business work for everyone, every day, everywhere".

We act as the primary voice of the real economy in a range of intergovernmental organisations - from the World Trade Organisation to the UN climate process - championing the needs of local business in global decision making.

The convening power of our global network enables us to set rules and standards that facilitate over $10 trillion dollars in trade each year - as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally.

We also provide the world's premier private global dispute resolution services, leveraging ICC's unique independence, integrity, and expertise.

The Secretariat of the ICC International Court of Arbitration is currently recruiting a
Project Officer for the Commission on Arbitration and ADR, ICC's unique think tank and rule making body in the field of international dispute resolution.

The role
Organise and overseeing Commission events (in person, online and hybrid meetings):

Finding and coordinating with venues, AV, catering
Drafting and sending out invitations/mailings via CRM
Collating participations (internal and external), managing registrations, payments, and invoicing
Monitor and provide backoffice support addressing participants' needs
Assist in the coordination with speakers/panellists
Assist with preparation of meeting documents, including agendas, slides for presentations, as well as the followup documents, such as transcripts and executive summaries
Creation and management of events on the ICC DRS App etc.
The main annual events are:
Commission on Arbitration and ADR meetings and dinners taking place at least twice a year, in Paris and abroad, involving more than 800 participants (in person and online), as well as other Commission Meetings held online
Steering Committee meetings and dinners held (bi) monthly
Task Forces and Working Group meetings (currently three active Task Forces plus additional tracks)
Global Launches of Commission Reports and Guides
Visits from national committees and others to ICC HQ

Assist the Secretary to the ICC Commission on Arbitration and ADR in managing the commission activities and projects:

Communicate and prepare draft communications with Delegates, National Commissions, Steering Committee Officers and answer their queries
Assist with Membership Renewal, including follow up with nominations/renewal of terms (contact with ICC national committees and delegates)
Assist in maintaining an uptodate record of Commission Members including status, attendance at meetings and contact details
Assist the Secretary and Commission Chair/Officers in preparing draft reports and commission documents, preparing background documents and briefing material (including typesetting, proof reading and formatting)
Circulate reports and commission documents to Membership and ICC national committees. Collect and compile comments received
Manage the Commission Intranet (CRM and SharePoint)
Set up meetings and calls, make travel arrangements when needed
Assist with social media and promotion

Requirements:

Training in events organisation plus a minimum of 3 years' work experience in events' planning and administration; alternatively, if no specific training, at least 5 years' relevant work experience
Excellent written and verbal skills in English and French. Knowledge of an additional language is a plus
Great command of MS Suite (Word, Excel, Outlook, PowerPoint, SharePoint, Teams), Adobe, Zoom, CRM.
Experience in international and legal environment would be desirable
Excellent organisational and communication skills
Excellent ability to work well under pressure in a fastpaced environment, including prioritising effectively to juggle competing demands
Excellent interpersonal skills, ability to treat others with respect and courtesy regardless of work pressure
Excellent customer focus and responsiveness to customer needs
Willingness to work to frequent and tight deadlines while maintaining a high standard of work
Willingness to work flexible hours during events

Terms and conditions

Start date:
as soon as possible, ideally in April 2023

Department:
Dispute Resolution Services

The Project Officer reports to the Secretary to the Commission on Arbitration & ADR

Contract type:

CDI

Remuneration:
Competitive, contingent on skills and experience

Cover note (one page maximum) highlighting key skills and experience
Professional CV (two pages maximum)
At ICC, we make business work for everyone, every day, everywhere. And when we say "everyone", we mean it. We celebrate the diversity of our people and strive to inspire acceptance, cultivate a cultur