Administrative Assistant - Paris, France - Tiffany & Co.

Tiffany & Co.
Tiffany & Co.
Entreprise vérifiée
Paris, France

il y a 2 semaines

Sophie Dupont

Posté par:

Sophie Dupont

beBee Recruiter
Description
The Administrative Assistant provides administrative and project support to the Vice Presidents EMEA.

This includes calendar management, travel planning, preparation of reports, correspondence, and presentation decks; and other administration activities to effectively support the successful performance of the executive and their respective teams.

The Assistant leads and/or collaborates in the budget management process for the different departments.

This role is also responsible for the effective coordination of details and logistics pertaining to each department's internal and external events.

Assess established ways of communication and make recommendations for optimization.

Administrative Management

  • Determine and assign scheduling priorities based upon an elevated understanding of business context to make informed decisions regarding VPs availability, monitor and control time and location
  • Maintain VPs' calendars up to date and schedules appointments, meetings, and other engagements
  • Arranges sophisticated and detailed travel plans and itineraries.
  • Processes travel and departmental expenses through Concur
  • Conserves time by reading, researching, and routing correspondence. Initiates routine and nonroutine correspondence with mínimal directions.
Event/Meeting Management

  • Responsible for recurring meetings including direct report 1:1s and Leadership team meetings; provide direction to Facilities and IS&T teams to ensure meeting locations (including access control), all equipment and technology needs are met based on a variety of different meeting settings and expectations
  • Source, identify and manage preferred vendors based upon profitability expectations. Coordinate dining/catering as applicable for VPs
  • Lead the coordination of any onsite or offsite meetings hosted by one of the VPs
Communication & Partenariats

  • In partnership with VPs and key business stakeholders, oversee and execute the creation of reports, PowerPoint decks, and presentations including business updates and internal team communications
  • Lead the preparation of meeting agendas in close partnership with the VPs and their respective teams.
  • Collaborate with other internal and external stakeholders on cross functional projects and deadlines.
  • Other ad hoc projects that fit the needs of the business.

Profile:


  • 5+ years of business and project management experience with a focus on supporting high level executives in heavily matrixed environments
  • Fluent in Frech and English
  • Ability to work with different software's : Zoom, Excel, PPT and Office 36
  • Excellent communication and interpersonal skills
  • Extremely organized and detail oriented. Ability to handle several tasks concurrently with ease
  • Availability and flexibility to adjust to schedule changes in the context of a global organization operating in multiple time zones (domestic and international)
  • Experience planning all aspects of complex national and international business trips
  • Strong analytical, problemsolving and teamwork skills
  • Ability to manage sensitive and highly confidential information and matters in a trusted and responsible manner
  • Excellent written (structure, speed and accuracy), verbal, and interpersonal communication skills
  • Ability to meet deadlines and in highpressure situations.
  • Experience working within a fastpaced environment
  • Sensitive towards people, information, and property safety and security

Other:


  • Contract Type : Permanent
  • Availability ; As soon as possible
  • Location : Paris 9L'assistant(e) administratif(ve) fournit un soutien administratif et de projet aux viceprésidents EMEA. Cela comprend la gestion du calendrier, la planification des voyages, la préparation des rapports, de la correspondance et des présentations, ainsi que d'autres activités administratives visant à soutenir efficacement les performances des dirigeants et de leurs équipes respectives. L'assistant dirige et/ou collabore au processus de gestion budgétaire pour les différents départements. Il est également responsable de la coordination efficace des détails et de la logistique relatifs aux événements internes et externes de chaque département. Évaluer les moyens de communication établis et faire des recommandations pour les optimiser.
Gestion administrative

  • Déterminer et attribuer les priorités en matière d'horaires sur la base d'une compréhension élevée du contexte commercial afin de prendre des décisions éclairées concernant la disponibilité des VP, surveiller et contrôler le temps et le lieu.
  • Tenir à jour les calendriers des VP et programmer les rendezvous, réunions et autres engagements.
  • Aider les viceprésidents à préparer et à envoyer par courriel la correspondance sortante.
  • Organiser des plans et des itinéraires de voyage sophistiqués et détaillés.
  • Traiter les frais de déplacement et les dépenses du département dans Concur
  • Gagner du temps en lisant, recherchant et achem
Plus d'emplois de Tiffany & Co.
Voir tous les emplois de Tiffany & Co.