Project / Programme Management Assistant - Paris, France - EUROCONTROL - Supporting European Aviation

EUROCONTROL - Supporting European Aviation

Entreprise vérifiée

Paris, France

il y a 2 semaines

Posté par:

Sophie Dupont

beBee Recruiter

Description

Function title:
Project / Programme Management Assistant

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Reference: NOC-EG-2023-FGIII/611

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Location: Brétigny-sur

Orge

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Nature of the competition: Internal and external competition
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Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
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Function group: Function group III

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Job level: 8-10

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Generic post: Assistant

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Number of posts: 2

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Duration of engagement: 3 Year(s) - extension or conversion of the contract is possible - see "Useful information" section
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Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
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Directorate/Service: EGSD/INO/ENG

Engineering Centre of Expertise

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Working arrangement: Hybrid work (remote and onsite)

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Competition publication date: 20/04/2023

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Competition closing date: 18/05/ :59 Brussels time)
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Reserve list: Applicable

See details in the "Useful information" section

YOUR TEAM

Within The European Green Sky Directorate, the EUROCONTROL Innovation Hub (EIH) carries out research, innovation and simulation activities to help improve European aviation performance, safety and sustainability, bridging the gap between R&D and operations.

The EIH also addresses emerging new technologies as well as deployment of drones and urban air mobility systems.

YOUR ROLE

Your role will be to:

Support managers in coordinating and managing projects / programmes from inception to completion (including staff & budget planning & execution) and gather project / programme information to maintain a consolidated view of activities.
Assist in the creation and adherence to project timelines / calendars, followup on activities and escalate issues to project / programme managers.
Maintain and improve reporting to track activities, KPIs and status of work programmes, monitor effort and resources, expenditures, budget, time sheets, etc. in order to provide project / programme status, updates, reports and comparison of actual with planned progress.
Develop and maintain project / programme risk registers and communication plans (presentations, contribution to publications, webpages, etc.).
Track progress on deliverables, manage delivery processes, maintain all project / programme documentation and act as administrator of the document management system.
Contribute to activities relating to finance and procurement; prepare purchase requisitions, purchase orders, etc.
Provide project/programme information to internal services involved in managing grant and consortium agreements.
Edit and/or correct key deliverables in coordination with internal and external contributors and project / programme managers.
Carry out any other task in line with the main purpose of the job.

REQUIRED QUALIFICATIONS, EXPERIENCE & COMPETENCIES

Postsecondary education in a relevant domain and appropriate professional experience of 3 years or completed university studies of at least 3 years in a relevant domain and appropriate professional experience of 1 year.
In addition to the above, a minimum of 2 years' relevant experience to carry out the advertised responsibilities.
Experience in project or programme management support (e.g. planning, tracking and monitoring activities).
Experience in using project management tools such as AMS, PMS, MS Project.
Experience or knowledge in financial aspects related to project management activities.
Knowledge of Microsoft SharePoint and Teams.
Understanding of EU processes and in particular in relation to the performance scheme of the Single European Sky (SES) would be an asset.
English drafting skills.
Planning & Organising: You know how to plan ahead and adapt as required.
Communication: You are able to foster twoway communication.
Teamwork: Your display a collaborative approach.
Quality focus: You set and foster high quality standards.
Customer focus: You know how to respond effectively to customer enquiries.
Ability to work in a multinational and multicultural environment.
Professional conduct in line with the corporate behaviours of the Agency, i.e. resultdriven, readiness to change, customer focus, integrity and teamplayer approach.

The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).

USEFUL INFORMATION

Applications will be accepted from nationals of EUROCONTROL Member States only.
Information on salary and benefits can be found on our Careers site
EUROCONTROL is an equal opportunities employer. We are committed to equality and diversity. In the event of equal merit, preference may be given to the applicant from the underrepresented diversity characteristics in order to complement diversity of teams and rebalance the workforce.