Workplace Experience Coordinator - Lyon, France - Electronic Arts
Description
Lyon Workplace Experience (WE) CoordinatorKey Duties and Responsibilities
Office Coordination:
- You will partner with WE Manager and wider WE teams to design and manage employee engagement activities to promote engagement, culture, and community among employees.
- Support a culture of inclusivity and diversity.
- General administration, invoice processing, purchase order processing
- Support WE Manager managing the operational Workplace budget for the Lyon office, reporting and monthly planning to ensure we meet our FY plan.
- In charge of ordering stationery supplies and office Equipment
- Day to day operations of all the service providers: housekeeping, maintenance technicians
- Communicating with building services (security, cleaning, etc.) and the landlord to ensure smooth and effective operation of the facilities in the building.
- General support and collaboration with onsite team and local business units, understanding
- Organize and execute staff events and EA ERG/Outreach programs
- Continuously strive to improve and enhance the employees' workplace experience
- Coordinate site projects according to employee needs and oversee refurbishments and renovations.
- Performing a variety of tasks to support the overall goals of the Workplace team and required by the Workplace Experience Manager
- Updating and maintaining department documents and database.
- Managing visitor experience for internal and external guests
Health & Safety:
- Updating proactively any legal documentation (ex. DUERP), presentation to the Works Council
- Ownership of any local Health & Safety local topic / project, proactively anticipating any potential upcoming topic/project
- Keeping up to date in terms of local and legal requirements
- Attending trainings whenever relevant within this role (eg. 1staid, fire, electricity training )
- Organise trainings to get enough people trained on site to respect the fire and health safety obligations (SST mainly)
- Role of alert to the Leadership team and site manager in case of any Health & Safety potential risk
- Acting as point of contact for Health & safety topics with external Medical services (eg. in terms of ergonomics, general recommendations for our industry/jobs, etc)
Abilities:
- Experience & training on Health & safety legal requirements in France
- A plus: experience with local Works Council interactions & collaboration
- Excellent communication skills and working with multiple clients.
- Comfortable and flexible with changing priorities in a fastpaced environment.
- Confident working in an interdisciplinary environment.
- Proactive in dealing with issues as they arise.
- Customer Service oriented and resourceful.
- Attention to detail and confidentiality are essential.
- IT literacy, proficient and confident working with various admin / business software
Experience:
- 3+ years experience within a multinational company preferred
- Experience within hospitality, real estate or facilities management industry preferred
- Proficiency English level mandatory
- This is an onsite role, based in our Lyon office
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