Executive Assistant - Boulogne-Billancourt, France - A2MAC1

A2MAC1
A2MAC1
Entreprise vérifiée
Boulogne-Billancourt, France

il y a 1 semaine

Sophie Dupont

Posté par:

Sophie Dupont

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Description

Reporting to the CEO, the Executive Assistant will provide high-level administrative and business support to ensure he can efficiently accomplish key tasks and A2MAC1 initiatives.

He/She will keep the executive's communications organized so the CEO can easily access the most important information without having to sort through low-priority items.


Manage the CEO
agenda in a proactive and efficient manner :

  • Act as a partner to the CEO by identifying priorities to him
  • Working closely with both shareholders and the leadership team by providing support with adhoc requests
  • Take care of an extremely active calendar of appointments: schedule meetings, book meeting rooms or external venues;
  • Be the focal point of contact on behalf and filter requests for information, identify issues that need immediate attention and manage conflicting priorities, alerting the CEO when necessary

Preparing all information documents related to the meeting to be sent to and from the attendees on time:

  • Ensure presentations or other documents needed for meetings are prepared in advance and to a high standard
  • Organize international high quality videocalls ensure that all systems are well settled and support the participants if needed;
  • Completing a broad variety of administrative and organizational tasks

Supervise CEO travels' worldwide:


  • Communicate with the regions key stakeholders
  • Organize agenda, flights, hotel booking, transfers
  • Executive support for the CEO including expense claims

Assist with ad-hoc tasks as requested by the CEO

Requirements:

Skills & Abilities

  • Highly adaptable and resilient
  • Proactive, flexible and problemsolving attitude
  • Exceptional interpersonal, communication and time management skills
  • Wellorganized, detailoriented, ability to multitask with great followup skills
  • Comfortable in working in an extremely fastpaced, everchanging and international environment
  • High level of discretion and confidentiality
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