Administrative Assistant France - Boulogne-Billancourt, France - Phoenix Tower International

Phoenix Tower International
Phoenix Tower International
Entreprise vérifiée
Boulogne-Billancourt, France

il y a 2 semaines

Sophie Dupont

Posté par:

Sophie Dupont

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Description

POSITION TITLE:
Administrative Assistant


REPORTS TO:
General Manager


DIRECT REPORTS:0


LOCATION:
Paris, France


PURPOSE:

Provide support to multiple business functions within the French Market Team, predominantly Operations on a daily basis. This role will be administrative in nature whilst also maintaining front of house responsibilities.


FUNCTIONS:


  • Manage inbound and outbound correspondence from mail, phone and site visitors,
  • Maintain the company's legal documents, the online platform and delivery to recipients. Organization of all logistics around these documents and direct supplier relations,


  • Organize offices

  • Management of meeting room, office supplies, health and safety, facilities,
  • Participate in team meetings, write up minutes if necessary,
  • Liaise with multiple departments (finance, human resources, leasing, etc.),
  • Facilitate requests for scheduling deliveries, organizing couriers and responding to stakeholder needs,
  • Ensure office supplies (supplies, coffee, fruits), receive deliveries, and maintain inventory log,
  • Manage orders related to the maintenance of the organization of the premises and offices, and events in conjunction with the human resources department,
  • Maintain the technical means and premises available to employees,
  • Supporting the legal, finance and HR departments.
  • Assist Human Resources for event projects mainly and if requested by other departments and after managerial approval,
  • Organize catering when needed.
  • These job functions are representative of tasks accomplished by incumbents. The list is not exhaustive; incumbents perform other related tasks._

WORKING CONDITIONS AND PHYSICAL DEMANDS**:

**Position works in a standard office environment. Standing, sitting, and walking required daily.


QUALIFICATIONS:


  • Minimum of two year of administrative experience,
  • English and French fluent, a third language is a plus (Spanish/Italian),
  • Effective time management and organizational skills with a high level of attention to detail,
  • Excellent interpersonal skills and ability to communicate effectively in writing and verbally,
  • Proficient in Word, Excel and Outlook,
  • Shows initiative and must be reliable,
  • Able to work independently and as a team player,
  • Adaptable and flexible,
  • Communication, interpersonal and management skills,
  • Initiative, creativity, prudence and proactivity,
  • Service oriented.
  • It is the policy and practice of this Company to prohibit any form of discrimination or harassment based on race, color, religion, sex, gender identity, sexual orientation, transgender status, national origin, age, disability, military or veteran status, or status in any group protected by federal, state or local law._
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